Intrastat

User help desk

Nova Gorica Financial Office, Sector for Customs, Intrastat Department

Mednarodni prehod 2 b, SI-5290 Šempeter pri Gorici

Consulting

T: (05) 336 56 00 T: (05) 297 68 14

E-mail address

E: intrastat.fu@gov.si

INTRASTAT

Application for reporting

TEST INTRASTAT

Test environment

Notifications

5/17/2022

Notice

We would like to inform you that from the reporting period 202206 (including this period) the field Declaration id of Intrastat declaration or field declarationId of XML message will be limited to numbers 0-9 and uppercase and lowercase characters of the English alphabet (A - Z; a - z).

1/31/2022

We have published Intrastat guidelines for 2022

We have published:

Intrastat guide 2022
updated Guide for the Implementation of XML messages
updated Help with login into the web application

We would like to inform you also about the novelties in Intrastat reporting for 2022:

1. A new website application for Intrastat reporting is available.
The old web application will no longer be available for reporting as of tomorrow 1st February 2022.

2. Obligatory reporting of two new variables for dispatches of goods
Regulation (EU) No 2019/2152 of the European Parliament and of the Council on 27th November 2019 on European business statistics introduces a mandatory exchange of microdata between EU Member States on exports of goods within the EU (dispatches) together with a mandatory collection of data on two new variables for dispatches of goods.

These are the VAT identification number of the partner acquiring the goods in the importing Member State and the country of origin of the goods.

This change will also require a change in the format of the XML message and a change in the formats for importing data into the Intrastat application.

3. Changes to the Nature of transaction (NoT) code list

12/6/2021

Notification

We would like to remind you that a new Intrastat web application, developed with the help of European Union funds, is available for reporting on our Intrastat website. To make your transition to the upcoming changes in Intrastat reporting with the reference year 2022 as easy as possible, we advise you to use the new web application, since the old application will no longer be available for reporting from 1 February 2022.

On this occasion, we would like to remind you once again of the upcoming changes in Intrastat reporting for the reference year 2022, which are the result of the new European legal basis, i.e. Regulation (EU) 2019/2152 of the European Parliament and of the Council of 27 November 2019, which will enter into force on 1 January 2022, namely:

mandatory reporting of two new data elements on the side of dispatches/exports from Slovenia to EU Member States (partner ID, country of origin of goods) from the reference month of January 2022 on;
change of the code list of the nature of transaction.

For 2022, we have also published new Combined Nomenclature (CN) code lists and a new Nature of transaction code list on the Intrastat website, which are available under the Classifications and Code lists tab.

11/25/2021

Publication of classifications and code lists for 2022

We have published:

9/29/2021

We have published new technical specifications and pre-prepared Excel spreadsheet for preparation of CSV files

We would like to inform you that new technical specifications for preparation of CSV files and a new pre-prepared Excel spreadsheet were published on this website among the Intrastat gudelines, which now enable the reporting of two new data variables for dispatches of goods in the new Intrastat application, namely the country of origin of the goods and the VAT identification number of the partner (ID partner).

1/28/2021

We have published Intrastat guide 2021

Intrastat guide 2021 is now available.

We would like to once again inform you about the novelties in Intrastat reporting for 2021:

1. Reporting trade in goods with United Kingdom in Intrastat regarding BREXIT

The transitional period for BREXIT ended on the 31^st December 2020. From 1^stJanuary 2021 Northern Ireland is still connected to the EU custom union, while this not applies to the rest of United Kingdom. Intrastat reporting stays obligatory only for Northern Ireland, while trade with the rest of the United Kingdom can no longer be reported in Intrastat, as it is now subject of the customs controls and formalities.

The following codes have been introduced because of this change:

XI - United Kingdom (Northern Ireland)

XU - United Kingdom (excluding Northern Ireland)

In the Intrastat system, code XI can be used for reporting the partner country and the country of origin of goods, while code XU can only be used for reporting the country of origin of goods. The GB code is no longer in use in the Intrastat reporting system.

2. Reporting of two new variables (voluntary)

Regulation (EU) No 2019/2152 of the European Parliament and of the Council on 27^th November 2019 on European business statistics introduces a mandatory exchange of microdata between EU Member States on exports of goods within the EU (dispatches) together with a mandatory collection of data on two new variables in this flow. These are the VAT identification number of the partner in the Member State of import within the EU (recipient) and the country of origin of the goods. The provisions will apply from 1 January 2022.

This change will also require a change in the format of the XML message and a change in the formats for importing data into the Intrastat application.

The new online Intrastat application, which was funded by the European Union, already enables reporting units reporting the new data elements, on a voluntary basis, with the reference period January 2021, while from January 2022 it will be mandatory.

3. The change of exemption threshold for dispatches of goods

The exemption threshold for dispatches has been reduced and will now amount to EUR 200,000.

1/26/2021

Notice on the change of the Intrastat data reporting obligation for 2021

Only the Slovenian version of this notice is available.

1/15/2021

Novelties in Intrastat reporting for 2021

For the reference period 2021 in Intrastat reporting next novelties will be introduced:

The partner country code GB no longer in use in Intrastat: due to the Brexit and the end of the transitional period on 31. December 2020 the partner country code GB will no longer be in use in Intrastat. From 1^st January 2021 a customs declaration has to be lodged for imports of goods from the United Kingdom without Northern Ireland (GB without Northern Ireland) and exports of goods to the GB without Northern Ireland, since GB has officially become third country. From this period on the trade in goods with the GB without Northern Ireland has to be excluded from Intrastat reports. You can read more about this on the FURS website.
Introduction of a new partner country code XI for Northern Ireland: due to the Protocol of the Ireland / Northern Ireland the new partner country code XI was introduced. After 1^stJanuary 2021 trade in goods with Northern Ireland will still need to be included in Intrastat reports but this time under the new partner country code XI and not GB, despite the fact that with this period Northern Ireland, together with GB, became a third country.
Changes to the codes of the country of origin of goods: in 2021, instead of the GB code, which will no longer be in use in Intrastat, two new country codes of origin XI and XU will be introduced. XI applies to goods originating from Northern Ireland and XU to goods originating from the GB excluding Northern Ireland.

The change of exemption threshold for dispatches of goods: the exemption threshold for dispatches has been reduced and will now amount to EUR 200,000.

With the reference year 2022, due to the Modernization of Intrastat, two new fields of the Intrastat form or declarations on the side of dispatches of goods will become mandatory: country of origin and ID partner. Reporting units can already in the transitional period on a voluntary basis fill in these two additional fields (items) of the declaration in the new online Intrastat application. In this way, the transition to new reporting in 2022 will be easier.

12/9/2020

Intrastat reporting in 2021 in connection with Brexit and the end of transitional period

According to the information currently gathered, a customs declaration will have to be lodged on 1. January 2021 for imports of goods from the United Kingdom without Northern Ireland (GB without Northern Ireland) and exports of goods to the GB without Northern Ireland. Due to the Brexit and the end of the transitional period on 31. December 2020, trade in goods with the GB without Northern Ireland will be from then on subject to all customs formalities (supervisions, controls, procedures and duties) that are applied to trade with third non-EU countries.

This means that with reference period 202101 trade with the GB without Northern Ireland will have to be excluded from your Intrastat reports.

With this period, the GB partner country code will no longer be valid in Intrastat. However, the above applies exclusively to trade in goods with the United Kingdom without Northern Ireland, but not to the trade in goods with Northern Ireland.

Trade in goods with Northern Ireland will still need to be included in Intrastat reports under the new partner country code XI on the basis of Protocol of the Ireland / Northern Ireland.

This will also be in line with tax legislation. In the event of an extension of the transitional period with the entire GB by the end of the year, the reporting for Intrastat remains unchanged. We will keep you informed about any further developments on this matter. You can read more about this also on the FURS website.

12/7/2020

Certificate change in EPOS module

We would like to inform you that FURS has replaced the encryption certificate for messages in the EPOS module (E-management for exchange of MQ messages in the customs FURS system) due to the expiration of the existing certificate.

You need to replace the existing FURS certificate with a new one by 31. January 2021 at the latest in case, you or your declarant submits Intrastat reports via this system.

Until the mentioned date, in the transitional period, both messages encryption certificates will be valid at the same time, after this date only the new certificate will be valid for exchange of MQ messages in the customs FURS system. You can read more about this in Slovenian language on the FURS website (news from 11.11.2020 - Menjava EPOS podpisnega in enkripcijskega certifikata): https://www.fu.gov.si/carina/poslovanje_z_nami/e_carina/#newsList

11/18/2020

Publication of classifications and code lists for 2021

We have published:

code lists of shortened titles of CN and units of measurement in 2021,

new CN codes in 2021,

valid codes of Combined Nomenclature (CN) in 2020, but not valid codes in 2021,

correlation table for transforming the codes of the Combined Nomenclature (CN) from year 2020 to 2021,

correlation table for transforming the codes of the Combined Nomenclature (CN) from year 2021 to 2020

and Commission implementing Regulation (EU) No 1577/2020 with Combined Nomenclature for 2021.

6/12/2020

New Intrastat web-application

We would like to inform you we have launched a new web-application for Intrastat reporting and a new Intrastat web-page, which combines the content previously found on our methodological page and the page for reporting entities. This new Intrastat application and update of the new Intrastat web-page was funded by the European Union.

Besides a more modern design the new web-app is bringing two new variables for dispatches of goods (partner ID and country of origin), introduced by new European legislation on Business statistics EBS. The new variables can be reported voluntarily until the reference month of January 2022, when in accordance with the mentioned legislation it will become compulsory. Until 1.2.2021 reporting in the existing web-application will also be possible.
Entities already reporting for Intrastat can access the new web-application using the login data and digital certificate they use to access the existing web-application. Upon logging in please review your contact information and fill in your e-mail address.

3/19/2020

Statistical data providers

At the Statistical office of Slovenia we are aware that in the current circumstances, the business of many of our partners that provide us with information is disrupted. If you are unable to provide the information in due time, we will remind you to do so subsequently.

1/31/2020

We would like to inform you that we are updating the Intrastat application and we invite you to try out for now a test version. This new Intrastat application was funded by the European Union. Use the test digital certificate and the password 'test' (installation and entry assistance) to enter the test application. With your help, we would like to fix any technical shortcomings of the application we are developing as soon as possible and enable regular reporting. Submission of a report in a test application does not replace regular Intrastat reporting; reports must be submitted in the existing application!

Upon approval of the Exit Agreement between the United Kingdom of Great Britain and Northern Ireland (UK) and the European Union (EU), we are informing you that, by the end of the transitional period (probably until 31.12.2020), trade data with the UK should continue to be included in Intrastat reports . More information on the UK's exit from the EU can be found here.

1/14/2020

We have published Intrastat guide 2020.

11/19/2019

We have published Code lists of shortened titles of CN and units of measurement in 2020, New CN codes in 2020, Not valid CN codes in 2020, Correlation table for converting CN codes from 2019 to 2020, Correlation table for converting CN codes from 2020 to 2019 and Commission implementing Regulation (EU) No 1776_2019 (Combined Nomenclature for 2020).

2/26/2018

The new security mechanism to sign documents.

2/19/2018

Reporting by importing a CSV file from your computer to the web-form.

1/3/2018

As of January 2018 the exemption thresholds for Intrastat reporting had been increased to 220,000 EUR for dispatches of goods and 140,000 EUR for arrivals of goods. The special exemption thresholds for detailed Intrastat reporting remain at 9,000,000 EUR for dispatches of goods and 4,000,000 EUR for arrivals of goods.

What is Intrastat?

Intrastat is a statistical survey on trade in goods between Member States of the European Union (EU), this data is an indispensable source of information and one of the most important indicators of a country's economic performance, it is collected monthly directly from enterprises (Providers of Statistical Information - PSI). In Slovenia the Intrastat survey is conducted in cooperation between the Statistical Office of the Republic of Slovenia (SURS) and the Financial Administration of the Republic of Slovenia (FURS). Read more on the Intrastat survey in Slovenia in our Intrastat guide.

Intrastat reporting

Who needs to report?

An enterprise will become a PSI when:

it trades with goods with businesses or individuals in other EU Member States
the value of either or both arrivals and dispatches of goods exceeds the statistical threshold published in the Intrastat guide.

When you become or cease to be obliged to report you will be informed by Financial office Nova Gorica.

What needs to be reported

A reporting unit must report a dispatch of goods from Slovenia to other EU Member States and arrivals of goods to Slovenia from other EU Member States - the physical flow of goods between Slovenia and EU Member States. What information to report and which are the exceptions is defined in detail in the Intrastat guide.

How to register for reporting

Trade operator (reporting unit) is notified by post of the Intrastat data reporting obligation by letter of notification. Upon receipt of the notification letter, the trade operator registers for reporting by filling in a questionnaire and in case it will report through the third declaring party, also has to fill in the authorization. Trade operator has to send the completed questionnaire and authorization to the e-mail address intrastat.fu@gov.si.

Third declaring party who wishes to apply for reporting itself must fill in the application form and has to send the completed application form to the e-mail address intrastat-prijava.fu@gov.si.

After successful registration, trade operator or third declaring party will receive a link to log in to the web Intrastat application to their e-mail address provided at the time of registration. When logging in to the web application for the first time, trade operator or third declaring party has to set up a security password for entering the application.

Reporting period

Reporting units can submit Intrastat declarations from 1. to 15. of the month following the reference period.

Reporting options

Reporting units are provided with two options of electronic reporting:

by exchanging emails;
through the online form.

Reporting by exchanging e-mails is suitable for all reporting units, but most suitable for reporting entities with a large number of business transactions. For electronic messaging reporting, reporting units and declarants need electronic reporting solutions for Intrastat via the electronic system of the Financial Administration of the Republic of Slovenia. The exchange of messages is possible directly through the message types (MQ) of the system of Slovenian Ministry of public administration, or indirectly, through providers of services and e-commerce solutions. The electronic messaging reporting solution can be developed by the reporting agents and declarants themselves or obtained from the providers of such solutions and services on the market.

Reporting via the online form for reporting units and declarants is possible using the Intrastat online solution (application), which is available free of charge on this website. The online form is an easy way to report and gives the user a very easy way to enter information.

In order to ensure the highest security standards for data protection of reporting units, both electronic reporting methods (to ensure secure access, encryption of connection and secure electronic signature) require a digital certificate from one of the registered certification authorities in Slovenia: SIGEN-CA; Halcom-CA; Pošta®CA; AC NLB. You can read more about digital certificates at https://www.si-trust.gov.si/en/

Reporting units can use the Intrastat online test solution for deployment and testing purposes. For these purposes the help for login in to Intrastat web application is available. For using the test application a test digital certificate is required.To arrange access to the Intrastat test solution and to test it, reporting units, declarants, or companies developing Intrastat reporting solutions through electronic messaging can contact the Nova Gorica Financial Office.

Intrastat guidelines

Classifications and Code lists

Useful links

Intrastat

User help desk

Notifications

What is Intrastat?

Who needs to report?

What needs to be reported

How to register for reporting

Reporting period

Reporting options

Substantive guidelines

Technical guidelines

XML scheme for reporting (Slovene only)

Combined Nomenclature (CN)

Geonomenclature

Other code lists